Job Detail

Job Description

Responsibilities

Responsibility 1: Ensure high quality and time-effective proposals development

• Coordinate with the RPDM and HQ for NOFO guidance and donor pre-requisites;
• Plan and coordinate the proposal development process: manage the retro-planning for submission including ARCI and coordination with external stakeholders (HQ and National Associations - NAs), clarify and support compliance to donors’ requirements, facilitate kick-off meetings, ensure time-effectiveness and respect of submission deadline;
• Ensure coherence between operational aspects, MEAL, technical approaches, and budgeting;
• Provide guidance/support to the writing of projects’ proposal narratives, ensuring compliance to donors’ instructions, priorities, and specificities;
• Guarantee the final quality of the projects’ proposal narratives, both in terms of content and formalization;
• Guarantee the completeness and final compliance of the proposal package submissions to the call for proposals’ guidelines and donors’ requirements;
• Coordinate and submit requests for projects’ amendments or modifications when required
• Support the Country Manager in identifying appropriate/competitive teaming arrangements (consortiums, multi-country projects) and conducting/undertaking due diligence processes;
• For consortiums, support the Country Manager in managing coordination, communication, and inputs from subs during project development;
• Update the funding, proposals and opportunities tracking database
• Ensure systematic, timely and effective archiving of the proposals

Responsibility 2: Support the mission’s fundraising strategy and activities

• Support the Country Manager in the plan and meetings for fundraising;
• Participate in the Operational Monthly Follow-up meetings and provide updates on grants, proposals and fundraising
• Maintain HI’ accounts on institutional portals (HRP, OCHA, UNICEF, etc) up to date;
• Produce external material (factsheets, leaflet, capacity statement, etc).

Responsibility 3: Ensure timely, high quality reporting to donors in collaboration with responsible of drafting the report

• Prepare and update in due time an internal reporting retro –planning for the reporting deadlines and follow up with project teams.
• Verify donor templates and requirements and share them with the team members in charge of writing the reports
• Liaise with country missions HI head office and national associations for any inquiries related to donor reports (templates, requirements…)
• Review narrative donor reports and annexes (comparison with proposal and past reports and matching with the financial report), prior to submission. Mobilize internal resources, such as technical specialists, for the review of the reports when required
• Ensure reports are submitted in due time and via the designated modality (including submitting online when required).
• Design and conduct training sessions on reporting and compliance, to the relevant team members (project managers, area managers...)
• Ensure systematic, timely and effective archiving of the reports

Responsibility 4: Ensure and monitor compliance and adherence to contractual obligations with donors

• Liaise with relevant resources at the regional office for the review of grants agreements, mobilize internal resources for the review/check and prepare the ‘’good to sign’’ documents
• Liaise with relevant resources at the regional office for the review of partnership agreements and prepare the ‘’good to sign’’ documents
• Prepare contract summary sheets for new grants and monitor the respect of donor regulations and requirements
• Attend new projects’ kick-off meeting and present donor compliance requirements and regulations
• Actively participate in Project Quarterly Review meetings (PQRs) to remain updated about the progress with the implementation of compliance requirements

Responsibility 5: Provide support to the Regional Development Department as required according to specific needs, such as but not limited to:

• Proposal writing and grant’s management
• Capacity building

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager

HI POLICIES 

‘’The Employee undertakes to adhere to HI policies which include:

• Terms and conditions of engagement (T&C)
• Internal regulation (IR)
• Child protection policy (CPP)
• Protection of beneficiaries from sexual exploitation, abuse and harassment (PSEAH)
• Antifraud and bribery
• Code of Conduct (CoC)

Skills Required

• humanitarian sector
• proposals
• international NGO
• international development
• social science
• Excellent organizational skills
• international NGOs
• arabic language
• Reports Writing
• English language