Under the supervision and guidance of “Chief of Procurement and Rehabilitation Component”, the “Procurement and Administrative Assistant” is responsible for effective delivery of promotes a collaborative, client focused, quality and result oriented approach in the Procurement services of MRCC.
• Maintain and update procurement records including filing of contracts, develop and maintain a filing system, binding and scanning of documents, updating contractual documents
• Schedule and coordinate Meetings including organizing meeting rooms or via Microsoft Teams, taking notes and minutes in meetings, preparing documents for meetings
• Maintain and update the contact lists of all corporate services contracts/supplier list
• Assist in the preparation of regularly scheduled reports
• Follow-up with Logistics department on MRCC team travel support is provided
• Ensured security clearance, travel authorization, tickets for field visit of project staff
• Liaise with finance reconciliations of receipts and payment
• Manage event organizers and follow up on required services to be delivered
• Maintain Inventory and records for purchased equipment and prepare donation letters accordingly.
• Interpretation when required from English to Arabic and/or Kurdish and assistance at meeting between the procurement and vendors.
• Assess procurement requirements, prepare procurement plans, draft specifications, and initiate procurement process
• Assist and support in the procurement’s procedures / tender documents for RFQs, RFPs, for MRCC procurement
• Arrange meeting to evaluate tenders and quotation documents as and when required
• Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors
• Assist to ensure timely procurement of goods/logistical requirement and services through monitoring the procurement progress with vendors
• Prepare reports on procurement for project staff
• Researching pricing obtaining quotes locally on items
• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract supportive documents are distributed accordingly.
• Tracking all transactions of each procurement
• Demonstrate integrity by modelling EF values and ethical standards (human rights, peace, understanding between peoples and nations, tolerance, integrity, respect, results orientation impartiality.
• Promotes the vision, mission, and strategic goals of EF
• Displays culture, gender, religion, race, nationality, age sensibility and adaptability
• Maintain relationship with primary and secondary stakeholders, focus on impact, response positively and give feedback timely and timely response to queries
• Demonstrate good oral and written communication skills
• Demonstrate openness to change and ability to manage complexities
• Demonstrate administrative skills and demonstrated results-oriented approach to work
• Ability to maintain records, skills of compliance of the goods and services as well as communication and presentation skills are required
• Ability to accommodate cultural sensitivity and respect human rights and gender issues in the workplace. Ability to work in a multi-cultural environment
• Computer and internet expertise is mandatory
• Ability for establishing and maintaining good working relationships to facilitate work goals.
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan
• Excellent communication skills (written & oral), sensible responsive to all partners, respect, and helpful relation with all project staff
• Promote a learning Environment Required
Bachelor’s degree major in business management, Engineers, or any social science related subject with 2 years’ experience of working in INGOs.
• Minimum 2 years of overall working experience in administration service, procurement, preferably for development projects
• Fluency in written and spoken English and Arabic. Kurdish would be an added advantage
• Excellent computer skills
• Experience of working with development organization would be an added advantage
Works Academy agency international training center and employment agency in iraq JOB CREATION DEPARTMENT- A private company that specializes in education and hiring staff to share job opportunities in a continuous, academic manner with the highest... Read More
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