ESSENTIAL JOB DUTIES/SCOPE OF WORK:
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Program:
• Contribute to the overall planning and supervision of projects implemented by DAMA staff
• Contribute to the strategic, technical and operational management of DAMA’s projects. This will include developing resources for effective project management, including work plans, budgets and matrixes
• Guide and develop DAMA’s partnerships with the UN, other NGOs and civil society to facilitate capacity building. Oversee the monitoring of projects implemented with partners by managing contractual agreements.
• Oversee day to day program activities to ensure they are implemented in accordance with donor-approved work plan and budget
• Provide training and on-the-job mentoring to staff
• Ensure proper office management, security services, documentation of project activities
• Liaise with relevant KRI and Iraq authorities in Erbil , Duhok and Suleimaniya to ensure proper registration and compliance with all government regulations
• Facilitate information sharing among team members about contextual updates, coordination and reporting mechanisms;
Monitoring and Reporting:
• Ensure the production of quality and timely reports to donors, partners and authorities on program activities.
• Oversee the collection and analysis of project data and documentation. Provide technical guidance and support to the Reporting Officer/Project manager on the management and compilation of data per reporting requirements.
Team Management
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence;
• Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews;
• Contribute to country team-building efforts, help team members identify problem solving options and ensure the integration of all team members into relevant decision-making processes.
• Identify any gaps or capacity needs within the team and ensure training and capacity building is incorporated into program planning.
Representation:
Assist in representing DAMA programs to external stakeholders, humanitarian partners, donors and civil society
Finance:
• Ensure that DAMA projects are effectively managed financially. Assist in the planning and authorization of expenditures and provide support in budget forecasting and budget revisions
• Ensure internal and donor compliance through a strong knowledge of rules applicable to the Iraq context.
Logistic and procurement
Provide necessary inputs related to the process of logistics and warehouse management in Erbil , Duhok , and Suleimaniya , and coordinate all cross check points operations into projects site.
Human Resources:
• Draft and review TORs, coordinate staff and support administrative processes related to leave and recruitment
• Contribute to creating a work environment that encourages collaboration and professional growth
• Maintain sufficient resources for DAMA projects including appropriate staff, assist in conducting the related procedures (recruitment, orientation, training, performance evaluation, development etc.)
Qualifications & Preferred Skills :
Number of Posts: 1
-Line Manager Name / Supervisor: Programs Director
-Minimum Years of Experience: 2
-Degree: Bachelor’s Degree
-Working Area (Governorate): Erbil and Duhok
- Working Facility: DAMA Office-Erbil
-Salary: 1200$
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