Job Detail

Job Description

ESSENTIAL JOB FUNCTIONS:

Administrative: 

1. Ensure compliance with local laws in KRI, including drafting permissions, as well as researching registration processes in federal Iraq
2. Provide support with, or identify avenues for, administrative work including administrative order renewal, residency processes, etc., as well as identify options for on-call legal support
3. Ensure equitable access to information for all staff by supporting translation of key documents such as HR manual
4. Translation of documents between English and/or Arabic and Kurdish

Procurement:

1. Supervise Logistics Officer to ensure up-to-date and accurate procurement and asset management documentation
2. Ultimate responsibility for effective and compliant procurement and asset management practices. 
3. Support Logistics Officer in refining procurement management systems and processes to ensure adherence

Financial:

1. Provide quality oversight of finance and accounting functions, including bank accounts and cash management, budget development and management, donor financial reports, internal controls, and cash flow management.
1. Includes monthly review of cash flow entries into accounting system 
2. Develop and ensure accountability for action plans to follow up on learnings from the annual audit process. 
3. Complete financial reports and budgets for donors in partnership with the program team in time for review.

Human Resources:

1. Monitoring and evaluation of policies and procedures and staff compliance.
2. Develop capacity building plans as needed to improve practices 
3. Ensure timesheets are fully filled out for payroll
4. Follow up with direct reports and support them to complete their responsibilities
5. Ensure complete HR files for all staff, as well as effective onboarding for new hires

1. Conduct themselves both professionally and personally in such a manner as to bring credit to youth speak and not jeopardize its mission
2. Other duties as assigned 

With team:

1. Ability to fill-in for all accounting tasks of Accountant (such as closing months, handling petty cash, producing vouchers, paying suppliers, etc)
2. Conduct quarterly review of budgets and expenditures by project with Program Manager
3. Assist Country Director in collecting documents required for audits

SUPERVISORY RESPONSIBILITY:

Accountant, Logistics Manager  

ACCOUNTABILITY

REPORTS DIRECTLY TO: Country Director 

WORKS DIRECTLY WITH:      

Program Manager, Accountant, Outreach and Project Manager, Country Director, Logistics Manager.

Skills Required

• team managment
• HR
• HR and admin assistant
• Accounting/Finance
• Supervisor