Job Detail

Job Description

Job description:

Terre des hommes Foundation (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for deprived children and their communities, making an impact with innovative and sustainable solutions. Active in around 40 countries, Tdh works with local and international partners to develop and implement field projects which improve the daily lives of over 4 million children and members of their communities, in the domains of health, protection and emergency relief. This engagement is financed by individual and institutional support, with administrative costs kept to a minimum.

Tdh has been present in Iraq since 2014 operating in 12 districts such as Anbar, Kirkuk, Ninewa, Baghdad, and Salah-al Din governorates, providing assistance in Camp Coordination and Camp Management (CCCM), Child Protection (CP), Access to Justice (A2J), Education, Shelter and WASH. In these years, Tdh has set up an effective management structure headed by an international Country Representative, supported by an international senior management team, stationed in Erbil, and four field offices in Baghdad; Shirqat, Salah al-Din; Kirkuk; and Tal Afar, Ninewa. 

Since January 2019, Tdh has been providing legal, psychosocial support, and educational assistance to children and youth in contact with the law, as well as capacity building to Child Justice actors. In collaboration with the Ministry of Justice (MoJ), Tdh provides ongoing support to children deprived of liberty in the detention centres, through a comprehensive package of activities to address different needs among children in contact with the law. This work is built on a Memorandum of Understanding (MoU) signed with MoJ in August 2021. Additionally, with an MoU in place with the Ministry of Labour and Social Affairs (MoLSA), Tdh also supports children in Suleikh and Karada Home for the Homeless in Baghdad for the post-detention follow up of those who were in conflict with the law and children victims. Tdh is working in partnership with local civil society organizations, including the Legal Clinic Network (LCN), to provide legal aid to children in pre-trial detention facilities in Kirkuk, Fallujah (Anbar) and Baghdad. 

In September 2021 Tdh launched new projects in Kirkuk and Salah Al-din and Mosul that also includes vocational training and capacity building of local actors.

General description of the position:

The Country HR Manager will support the Admin Coordinator, she/he is in charge of the HR for the Tdh delegation, including :

• Participate in the management and implementation of HR policy in the mission by providing support to Admin Co
• Recruitment for national staff in the mission
• Ensure internal coordination & communication regarding HR matters
• Supervise the  HR team in capital office
• Performance Management and Staff Capacity Building
• External relations
• Training & Development of National Staff

Ensure the respect of HR procedures and processes at mission level. Initiate discussions on improvements to be made in his/her field. Participate in the development of new tools in his/her field of activity.

The incumbent will conduct his or her duties in accordance with the Charter of Terre des hommes and the Tdh Child Safeguarding Policy.

Terre des hommes expects its personnel to behave in accordance with local culture and traditions. The incumbent assures the moral protection of the name of Terre des hommes and upholds in all circumstances the interests of the organization.

Tdh intervenes without any affiliation to politics, religion or financial profit. The incumbent will direct his or her activities and engagements without preoccupation of political, racial or religious affiliation.

Main responsibilities :

Country HR Manager is responsible for ;

1. Management and implementation of HR Policies

• To ensure HR policies (recuitement, disciplinary, training, staff regulation, performance appraisal, per diem, remuneration) are implented and effectively working in all bases.
• Providing support to ADMIN CO on social benefits reforms.
• Providing updates to ADMIN CO on tax legislations and social security from the relevant ministry.
• Support ADMIN CO in dealing with the legal consultant on HR matter and liaise with the consultant regularly.
• Support the ADMIN Co in the disciplinary process follow up.

2. Recruitment of national staff in the mission

• Ensuring recruitment procedures are implemented according to Tdh recruitment guidelines for the national staff in the bases and capital office.
• Provide the monthly manpower planning sheet to cover the expected recruitments across the mission by receiving monthly updates from the teams in field.
• Provide support in field for the mass recruitments with field visits.

HR database and Payroll

• Monitor Homer software, training and ensure the data are updated.
• Process payroll consolidation and coordinate with finance department.
• Ensuring remuneration policy is implemented according to Tdh guidelines for national staff.
• Contribute to the remuneration policy update when necessary.
• Management of the health insurance package.

Ensure internal coordination & communication regarding HR matters

• Ensure effective and efficient internal communication (staff communication / memos / meetings / announcements) with approval of ADMIN CO and Country representative.
• Coordinate HR issues between bases: staff movement, staff greviance handling with support of ADMIN CO.
• Participate to the HR budget elaboration in accordance with the HR strategy department (setup, training, team building).
• Follow up the archiving process of HR folders.
• Ensure the communication with HQ when needed and upon request.
• Participate and ensure the respect of the HR visit plan to the various offices.
• Participate to base coordination meeting upon request.

 Supervise the HR team:

• Manage the HR team
• Provide technical support to the HR staff for any HR issues.
• Establish work plan for the team.
• Delegate the activities and do the follow-up.
• Provide support and trainings to the field teams according to the needs, including field visits with support of ADMIN CO.
• Ensure regular HR team meeting at the delegation level.

 Performance Management and Capacity Building for national staff

• Lead on the annual performance appraisals for national staff.
• With support of ADMIN CO, provide trainings/refreshers to managers/supervisors on annual appraisals.
• Provide key support in analysing the training needs of the national staff and finalisation of mission training plan for the national staff.
• Manage the new staff briefings/inductions for both national and international staff.

 External

• Develop relations with local administrative authorities at the national level in the field of HR and new procedures (Labour Office &Tax office & Social Security).
• Represent ADMIN CO on various forums, when and where required.

Note: 

1-

 In the absence of the ADMIN coordinator, the Country HR       Manager can replace him/her for certain coordination activities. These activities will be defined by the HR coordinator for a temporary absence if the post is vacant, with due respect for the functions of other HR staff

2- Salary 

the cross salary for this position is (2,415 $) before Social Security and Tax deduction .

Skills Required

• Communication Skills
• Factory Site
• Human Resources
• international NGO
• labor laws
• Excellent organizational skills
• HR
• HR management