Job Detail

Job Description

Job Purpose:

Manages and provides all the necessary administrative services for the organization. Oversees the clerical work and administrative support functions. 
Ensures compliance with established corporate standards. Oversee administration practices, and procedures.
Responsible for authority relationship and professional contact.

Tasks & Responsibilities:

• Operates as the main Point of contact for the Company with external agencies, the Police, and Government, Local authorities and the local population
• Manages and supervises all the necessary administrative support services for the Company.  Reviews Administration work procedures and standards to improve efficiency and effectiveness of assigned operations. 
• Ensures compliance with established corporate standards and reviews and evaluates the work and performance of subordinates.
• Supervises the Head of transport and ensures that plans and coordination of transport operations are in place. Implements the security plan and coordinates with the Police and the Military. 
• Responsible for coordination with all outside agencies.
• Supervises the Restaurant Manager and ensures that the day-to-day catering operations and services are achieving good quality meals within budget and maintaining high standards of hygiene and satisfaction.
• Supports operations by managing, supervising staff; planning, organising, and implementing administrative systems.
• Maintains administrative staff by supporting Administration team to be proactive and maintaining a safe and secure work environment; developing personal growth opportunities.
• Provides supplies by identifying needs for all administrative areas reception, mailroom, janitors and cleaners; establishing policies, procedures, and work schedules for them.
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Provides historical reference by developing and utilising filing and retrieval systems.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analysing variances.
• Maintains continuity among department, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
• Maintains professional and technical knowledge by attending company workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
• Supervises staff at the level determined by senior management and having a daily tour to check the service availability in the refinery.
• Having a continuous and strong contact with the security team in to keep the refinery secure.
• Coordinating Administration requirements and contacting with outside stakeholders.
• Follows all corporate HSE policies and procedures.
• Undertakes similar or related work as directed by senior management.

Skills Required

• Communication Skills
• MS Office
• PHARMACITST
• managment skills
• administration
• finance
• control system
• managment system